Recruitment Systems Coordinator

Location Derby
Job Type Permanent
Salary £25000 - 35000 per year
Reference RSC

Recruitment Systems Coordinator


Up to £35,000 (DOE) 25 days annual leave, weekends and bank holidays off, free parking, agile working policy, employee giving and volunteering schemes, green emission scheme, employee assistance programme, annual awards ceremony, x3 basic salary life assurance + much more!

Ganymede and ATA Recruitment (part of the RTC Group PLC) are looking for a Recruitment Systems Coordinator to join our team based at our Head Office in Derby. As the main point of contact anything systems related both internally and externally, our ideal candidate will have previous experience in system development and roll out, have fantastic communication skills and will be extremely detail orientated. An established and growing business, this is a pivotal role within the company, with exposure to many different areas of the business and ample opportunity to progress.

The Role:

The purpose of this role is to lead on the implementation, continued operation and maintenance of all operational recruitment/workforce management systems across the business including integration with back-office systems.  This includes coordinating projects from inception to successful rollout and liaise with the Compliance Team to update processes and procedures in line with system changes, alongside acting as the lead and point of contact for all operational systems issues.


  • Leading and coordinating recruitment/workforce management system implementation projects across the business including the effective integration with back office systems
  • Coordinating the development and delivery against required system specifications and scope of works documentation in liaison with internal business stakeholders
  • When acting as Project Lead, creating a plan for each project, detailing the tasks that need to be completed for the timely implementation of systems and ensuring that the project team is aware of key deliverables and project milestones
  • Having a thorough understanding of current business processes, their issues and how new systems can improve efficiency by carrying out diagnosis, research and analysis of business requirements, issues and requests
  • Ensuring effective integration between front and back office systems including BI reporting capabilities.
  • Acting as the lead and point of contact for all operational User Validation and User Acceptance Testing
  • Working in conjunction with IT and system suppliers to develop system training materials
  • Educating both colleagues and clients on how to use systems and specifically configurated system features
  • Communicating with relevant team members throughout the project to obtain feedback and approval
  • Providing progress reporting, updates and support to relevant parties from initial system development all the way through to go-live and post implementation review and support
  • Identifying areas for improvement by highlighting gaps in functionality of existing systems
  • Managing internal issues and change requests associated with the deployment, implementation and ongoing use of all operational systems
  • Ensuring the necessary due diligence is carried out on suppliers as part of the supplier approval process

To find out more about this opportunity, contact our Talent Manager, Rachael Bailey-Frost today.

Ganymede is committed to creating a diverse workforce and is an equal opportunities employer. We welcome applications from all suitably qualified persons regardless of age, disability, gender, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation

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